Conference website
A branded, mobile-first site with the call for papers, dates, venue, committees and contact. Your domain, your identity.
Conference websites & abstract managementConference websites & abstracts
A complete conference website and abstract workflow, delivered in two weeks.
For academic chairs and scientific societies. We handle the public site, submission, peer review, programme and abstract book. You keep the domain, the data and the decisions.
Reference implementation: GGNHA 27 University of Batna 2 Live since October 2026
Live reference
Reference implementation
GGNHA 27
University of Batna 2 · 2–3 February 2027
16
public pages
12
abstract form fields
3
emails per submission
2 wks
delivery model
01 / What we deliver
The website, the workflow and the handover.
One accountable delivery, not five disconnected tools. The public site, the committee’s working system and the files the secretariat needs — designed together.
Abstract submission
A validated form with file upload, coauthors, word count, confirmation email and a link to manage the submission.
Peer review
Reviewer assignment, review forms, status tracking and a clear decision record for the chair.
Programme & abstracts
Sessions, speakers, accepted papers and an abstract book that stays in sync with the decisions.
Secretariat workspace
CSV/JSON exports, Google Drive and Sheets copies, and the files the secretariat actually needs.
Launch & support
DNS and SSL, a test submission, training for the secretariat and support through the deadline.
02 / How it works
A two-week delivery, with no mystery.
A fixed scope and a named lead. You know what happens each day, what we need from you, and when the site goes live.
Kickoff & content
A 60-minute call, a content checklist, the committee list and the review rules.
Build
The site, submission form, review workflow and programme structure are built and populated.
Test & train
A test submission, a reviewer test and a training session for the secretariat.
Launch
Domain and SSL, go-live, written handover and 30 days of launch support.
03 / Built for the committee
Every role gets a clear view.
The chair sees the whole conference. The secretariat gets one list. Reviewers get a short, obvious task. Authors get confirmation.
Chair
Submissions, reviewers, decisions and the programme in one place.
Secretariat
One current list, one export and one place for the files.
Reviewer
A clear assignment, a short form and a visible deadline.
Author
A form that confirms receipt and a link to manage the paper.
04 / Reference implementation
GGNHA 27, live on the university site.
A national geosciences conference at the University of Batna 2. The full public site, a 12-field abstract form, reviewer workflow, decisions, programme, abstract book, three emails per paper, a Google Drive copy and a failover mirror — delivered as one system.
- 16 public pages, one visual identity
- Submission, review, decisions and programme
- Daily email receipts and a secretariat copy
- Drive sync, encrypted backups and failover
16public pages
12form fields
3emails per paper
The submission page: countdown, guidance and the form below.
05 / Pricing
Clear scope. Fixed price.
No per-submission fees and no commission on registration. All plans include your domain setup, SSL, training and a data export.
Pilot
First three 2027 events
A complete conference site and abstract workflow at a price that removes the procurement risk.
€1,200/ event
Limited to three pilot conferences.
- Up to 8 pages
- Submission, review, programme
- Domain setup + SSL
- Training + 30 days support
Conference
A full conference presence
The complete site, submission, review, programme and abstract book for one event.
€2,400/ event
From, depending on pages and tracks.
- Up to 16 pages + custom design
- Submission, review, decisions
- Programme + abstract book
- Three emails per submission
- 60 days support
Society
Several events, one partner
A shared brand and workflow for a scientific society or faculty running multiple events.
€6,000/ year
Up to five events per year.
- Shared design system
- Up to five events
- Priority support
- Annual invoice
Prices in EUR. Algerian institutions can be invoiced in DZD. Travel, printing and third-party fees are extra. Registration payments, DOI/proceedings and bespoke integrations are quoted separately.
06 / Why ResLook
Built by people who have run the committee.
We are not a generic web agency learning academic conferences on your budget. The workflow comes from practice: chairs, reviewers, deadlines and the paperwork in between.
Academic domain expertise
Built around submission, review, decisions and programme — not adapted from a corporate event template.
One accountable lead
The person who scopes the project is the person who delivers it. No handoff to an anonymous production queue.
Your data stays yours
CSV/JSON exports, original files and deletion on request. Nothing is trapped in the platform.
Operational reliability
HTTPS, daily encrypted backups, a failover mirror and a tested restore runbook.
07 / Questions
Before you ask.
The practical answers, without a sales call.
Do we have to move our domain?
No. You can point a subdomain such as conference.youruniversity.dz at the site, or use a new domain. We handle the DNS record and SSL certificate. Your main university site stays where it is.
How long does it really take?
Two weeks from the moment we have the content, the committee list and the review rules. A conference with multiple tracks, a complex programme or a new visual identity can take three to four weeks. We agree the dates before we start.
Do you handle registration and payments?
Not in the core package. We provide the attendance list and can add registration fields, but online payments and invoicing are a separate module. Most of our first clients collect fees on site or through the university’s existing process.
Can the site be in French, Arabic and English?
Yes. The public pages, form labels and emails can be delivered in English, French and Arabic, including right-to-left layout for Arabic. Translation can be supplied by you or arranged separately.
Who owns the data and the site?
You do. The conference content, abstracts and files are yours. We provide CSV/JSON exports and the original uploads, and we remove the site and data on request after the agreed retention period.
What about privacy and data protection?
We process personal data only to run the conference, under a written data-processing agreement. We follow GDPR principles and Algeria’s Law 18-07, minimise what we collect, and do not sell or share author data. See the privacy notice.
What happens after the conference?
The site stays online for twelve months, then we archive it. You receive the abstract book, the programme, the submissions export and the original files. Nothing is deleted without your instruction.
08 / Start
Tell us about your conference.
A 20-minute call is enough to know whether this fits. Tell us the dates, the expected number of abstracts and what you use today.
- Reply within one business day
- No obligation, no long proposal
- We will say if it is not a fit
Prefer email? contact@reslook.com